Stakeholder Communication Plan

Dear Colleagues,

I am pleased to share that OIA will be conducting a comprehensive organizational culture assessment over the coming weeks. We have partnered with Talent Arabia, a leading regional consultancy, to help us understand what makes our culture strong and where we can improve.

This is not a routine exercise. As we continue to grow and take on an increasingly important role in Oman's economic future, we need to make sure our internal culture supports our ambitions. Your honest perspectives will help us build a stronger, more engaging workplace for everyone.

You will soon receive an invitation to participate in an online survey. The assessment is completely anonymous, and no individual responses will be shared with management. I personally encourage each of you to take part and share your genuine views.

More details will follow in the coming days. In the meantime, if you have any questions, please do not hesitate to reach out to the HR team.

Thank you for being part of this important initiative.

Warm regards,
[CEO Name]
Chief Executive Officer, OIA

Dear Colleague,

The OIA organizational culture assessment is now live, and we need your input. This is your chance to share what is working well at OIA, and where you believe we can do better.

How to participate:

• Click the secure link below to access the survey
• The survey takes approximately 15 to 20 minutes to complete
• You can complete it on your computer, tablet, or phone
• The survey will remain open until [closing date]

[Survey Link]

Your anonymity is guaranteed. The survey is managed entirely by Talent Arabia, an independent external partner. OIA management will only see aggregated results. No individual responses will be identifiable.

Your participation makes a real difference. The more voices we hear, the clearer our picture of OIA's culture, and the better we can work together to strengthen it.

If you have any questions, please contact [HR contact name] or refer to the FAQ document shared with your manager.

Thank you,
The HR Team

Dear Colleagues,

Thank you to everyone who has completed the OIA culture assessment so far. We are pleased to share that [X]% of OIA employees have participated. Our goal is to reach 85%, and every response brings us closer to a complete picture of our organization.

If you have not yet had the chance to complete the survey, there is still time. The survey remains open until [date], and your perspective is important.

[Survey Link]

Thank you for making your voice heard.

The HR Team

Dear Colleague,

We noticed you have not yet completed the OIA culture assessment. We understand everyone is busy, and we truly value your time. The survey takes about 15 to 20 minutes, and your honest feedback will help shape the future of OIA.

[Survey Link]

Every response matters. Thank you,
The HR Team

Dear Colleagues,

I wanted to personally follow up on the OIA culture assessment. We have had excellent participation so far, with [X]% of our colleagues already sharing their views. But we want to hear from everyone.

This assessment is a unique opportunity for you to influence how OIA evolves as a workplace. Your feedback is both confidential and genuinely valued. If you have already completed the survey, thank you. If not, I encourage you to set aside a few minutes this week.

[Survey Link]

Warm regards,
[CEO Name]

Dear Colleague,

The OIA culture assessment will close on [date]. This is your final opportunity to have your say. Your input is genuinely important in helping us understand and improve our workplace.

The survey takes only 15 to 20 minutes and is completely anonymous.

[Survey Link]

Thank you,
The HR Team

Dear [Name],

As part of OIA's organizational culture assessment, we are hosting a series of focus group discussions to explore themes from the survey in greater depth. You have been selected to participate in one of these sessions.

Details:

• Date: [Date]
• Time: [Time] (approximately 90 minutes)
• Location: [Room/Virtual Link]
• Facilitated by: Talent Arabia (independent external facilitator)

The discussion will be confidential. No individual comments will be attributed to any participant. Light refreshments will be provided.

Please confirm your attendance by replying to this email or contacting [HR contact]. If the scheduled time does not work for you, alternative sessions are available.

Thank you for contributing to this important initiative.

The HR Team

Dear Colleagues,

I want to personally thank each of you who participated in the OIA culture assessment. We achieved a [X]% response rate, which is an outstanding result and gives us a strong foundation for understanding our culture.

Talent Arabia is currently analyzing the results, and we expect to share key findings with you in the coming weeks. I am committed to being transparent about what we learn, both the strengths and the areas where we need to improve.

Your voices have been heard, and I assure you that this assessment will lead to real action.

Thank you for your trust and commitment to making OIA a better place to work.

Warm regards,
[CEO Name]

Dear Colleagues,

We are pleased to share the findings from the OIA organizational culture assessment. A summary of the key results is attached to this email, and a more detailed presentation will be shared during [town hall/department meetings] next week.

Highlights:

• [Top strength area] was our highest-scoring area, reflecting [brief interpretation]
• [Second strength] also scored well, showing that [brief interpretation]
• [Improvement area 1] was identified as a key opportunity for growth
• [Improvement area 2] is another area where focused effort can make a difference

These findings will form the basis of a concrete action plan that we will develop together over the coming weeks. We believe strongly that understanding our culture is the first step toward strengthening it.

Thank you for your participation and your trust in this process.

The HR Team

Dear Colleagues,

Based on the culture assessment findings, we have developed a clear action plan with specific initiatives across [number] priority areas. This plan reflects what you told us, and it represents our commitment to acting on your feedback.

Priority areas and key actions:

• [Priority 1]: [Brief description of planned actions]
• [Priority 2]: [Brief description of planned actions]
• [Priority 3]: [Brief description of planned actions]

Each priority area has an assigned owner, clear milestones, and a timeline. We will provide quarterly updates on progress.

This is only the beginning. Culture change is a continuous journey, and your ongoing engagement is essential.

[CEO Name]

Dear Colleagues,

You spoke, and we listened. Based on the culture assessment results, we are pleased to announce several immediate changes that address the feedback you shared:

• [Quick win 1: e.g., improved communication channels]
• [Quick win 2: e.g., new recognition program]
• [Quick win 3: e.g., revised meeting practices]

These are the first steps in a broader action plan. Larger initiatives will be rolled out over the coming months, and we will keep you informed every step of the way.

Thank you for helping us build a stronger OIA.

The HR Team